Registration of Deaths
- Sunday, 14 February 2016
A death of a Sri Lankan citizen or a dual citizen can be registered at the Embassy of Sri Lanka in Brasilia, provided that the death has occurred in Brazil, Argentina, Suriname, Colombia, Peru or Chile. Please note that the application for a death registration should be made within 03 months of the death. All applications made after 03 months will be subject to an applicable fee.
Copies of Death Certificates:
Copies of Death Certificates are issued only in respect of deaths which have already been registered at this Embassy. Please note that this Embassy does not issue additional Death Certificates but only issue certified copies of the Death Certificate upon payment of the prescribed fee.
Applications made after one year from the death:
All applications made after one year, will be forwarded to the Registrar General’s Department, Central Record Room, Maligawatta, Colombo 10, Sri Lanka, Tel : 00-94- 11 23 29 773,Fax : 00-94 -11 24 33 075 for an approval. In such cases the death certificate will be issued only after approval is received from the Registrar General’s Department.
Other General Instructions:
- Applications will be perused upon receipt and if the application is complete thereafter applicants will be informed to make the payment with information regarding the method of payment. All the originals of certificates/documents will be returned to the applicant. Applicant should arrange with a courier company to pick up the documents at this Embassy & return them over to him/her or pay the applicable courier charge at for return post at the time of making payments.
- If the death could not be registered at this Embassy for some reason and it is more convenient for the applicant to submit the application in Sri Lanka, the applicant has the option of handing over the completed application set directly to the Registrar General's Department, Central Record Room, Maligawatta, Colombo 10, Sri Lanka (Tel : 00-94- 11 23 29 773,Fax: 00-94 -11 24 33 075) for registration, without applying through this Embassy.
- If deceased’s “next-of-kin” (NOK) or relative only wants to dispatch the human remains to Sri Lanka, suck NOK /relative should contact a funeral parlour for that purpose. If the death has occurred while on duty in an international ship/vessel/carrier, the NOK/relative may contact the local shipping office of the shipping company directly for more details regarding the death as the expedience of the matter may require.
- All NOKs/relatives concerned about deaths/missing/injuries/other difficulties occurred overseas to personnel while on duty in an international ship/vessel/carrier are encouraged to contact the local shipping office of the shipping company directly for inquiries, as all such shipping companies offer comprehensive insurance covers to their employees on board.
OBTAINING A FRESH DEATH REGISTRATION CERTIFICATEProcedure:
- An application for the registration of a death can be submitted by the next-of-kin (NOK) of the diseased.
- The application for registration of a death should be made to the Embassy within three months of the death (Declaration of Death under “Section 30”-(Click here)
- When an application is made after 03 months but within one year, reasons for the delay should be submitted in writing addressed to the Embassy. (Declaration of Particulars relating to Death for Purpose of late Registration under “section 36”-(Click here)
- When an application is made after one year, an explanation giving reasons for the delay should be submitted in writing, addressed to the Registrar General, along with the application.
- Duly filled application form depending on whether applying under “section 30” (Form B11) or “section 36” (Form B15)
- Death certificate issued by the Competent Authority in Brazil or in the accredited country and its English translation (Must have been legalized by the Consular Division of the Ministry of External Relations of Brazil or the competent authority in other accredited country)
- Sri Lankan Birth Certificate original of the diseased (A Translation may be accepted if it is legalized by the Consular Division of the Ministry of Foreign Affairs, Sri Lanka)
- Originals of Coroner’s/Medical Examiner’s report/s on the occurrence of death and its English translation (Both documents must have been legalized by the Consular Division of the Ministry of External Relations, Brazil or the competent authority in other accredited country)
- Original of the passport of the deceased valid at the time of the death or if the deceased is a minor, passport/s of the parent/s valid at the time of the death where endorsement referring to the diseased is made
- If the human remains have already been dispatched to Sri Lanka or to another country, original of the airway bill of the air cargo should be produced
- If human remains have been buried or cremated in Brazil or in an accredited country,* the certificate issued by the competent authority confirming burial/ cremation, with its English translation (Both documents must have been legalized by the Consular Division of the Ministry of External Relations, Brazil or the competent authority in other accredited country)
- A copy of a valid visa to Brazil or accredited country in respect of the diseased should be provided. If no valid visa is provided an affidavit from the next –of-kin (NOK) is required. The affidavit must have been legalized by the Consular Division of the Ministry of External Relations of Brazil or the competent authority in other accredited country.
- Original of the Dual Citizenship Certificate must be produced if the diseased is a dual citizen
OBTAINING A COPY OF A DEATH REGISTRATION CERTIFICATECopies are issued only for the birth registration certificates issued by the Embassy of Sri Lanka in Brazil.
- Duly completed “Application for Death Certificate And /Or Search of Registers” application form (Click here)
- Passport of applicant, supported by marriage, birth certificate (Originals are required) to establish direct connection to those listed on the Death Certificate. Ie: When a fresh copy of a child’s birth certificate is being requested, the parents marriage certificate along with the passports must be produced.
Please note that this embassy does not facilitate applications to obtain Death Certificates directly from Sri Lanka. Such applications must be forwarded directly to the respective Divisional Secretariat by a representative of the applicant in Sri Lanka and thereafter obtain the authentication of the “Consular Division of the Ministry of Foreign Affairs, Sri Lanka” before submitting to this Embassy for legalization*.
* Consular Division of the Ministry of Foreign Affairs is currently located at 3rd Floor, No. 14, Sir Baron Jayathilake Mw, Colombo 01.
Dispatch of human remains to Sri Lanka or burial/cremation in Brazil or other accredited country
- If the relative/s or a guardian or another concerned party intend to dispatch the human remains of a Sri Lankan deceased to Sri Lanka, it is required to inform this Embassy before the dispatching. However, in the cases where the party applying to dispatch/burial or cremation of the diseased is not the NOK, it is required that the NOK must give his/her consent in writing to go ahead with proceedings. In cases where the NOK is in Sri Lanka or another country, Consular Division of the Ministry Foreign Affairs, which is located at No. 14, 3rd Floor, BOI building, Sir Baron Jayathilake Mawatha< Colombo 01 or the nearest Sri Lankan Diplomatic Mission/Post to the NOK may assist communications between parties.
- If the relatives or a guardian or other person intend to bury/cremate the human remains of a Sri Lankan deceased in Brazil or other accredited country, they are also required to inform this Embassy before the burial/cremation.
- Accordingly, whenever a death of a Sri Lankan occurs, the relatives or a guardian or other person are instructed to contact the Embassy giving following details in writing:
a) Passport copy of the deceased
b) Death certificate/post- mortem report/permit to burial letter etc. issued by the Brazil or other accredited country’s authorities
c) Contact details of the immediate relatives of deceased living in Brazil or other accredited country (preferably two names with telephone numbers)
d) Contact details of the immediate relatives of the deceased living in Sri Lanka (preferably two names with telephone numbers)
- Upon receipt of above information, the Embassy will inform the death to the Consular Division of the Ministry of External Affairs of Sri Lanka. Thereafter, the Consular Division of the Ministry will contact (as per information provided by the informant) one of the relatives in Sri Lanka and obtain an affidavit from him/her and send it to this Embassy conveying their consent and instructions.
- Upon receipt of such consent/instructions through the Consular Division, the relatives /friends of the deceased in Brazil or other accredited country will be informed by this Embassy to proceed with the arrangements.
- Please note that in all death cases; letters, certifications, translations of all death certificates will be issued by this Embassy, free of charge.
- The immediate family members should bear all cost pertaining to the burial/cremation of the human remains in Brazil or other accredited country or for the dispatch of human remains to Sri Lanka
- Please note that the original passport of the deceased needs to be immediately handed over by the relatives/informants to this Embassy for cancellation.
Less than 03 months
Free of charge
Free of charge
03 to 12 months
6.00 per month
20.00 per month
More than 01 year
10.00 per year
35.00 per year
Copy of a Death Registration Certificate